Academic Program Review Committee, Revision to All-University (formerly #F99-133, #S06-133)

Reference Number: F06-133
Senate Approval Date: Friday, September 01, 2006




Academic
Senate Policy

#F06-133


ALL-UNIVERSITY ACADEMIC
PROGRAM REVIEW COMMITTEE

(formerly Academic Senate
Policy #S06-133
)


The purpose of the
academic program review process at San Francisco State is to assure University
degree programs of the highest quality. The role of the Academic Program
Review Committee (APRC)
is to review
and evaluate the efforts of faculty and administrators to clarify the
intellectual vision, range, coherence, and currency of each program. In addition, APRC will examine the program’s organizational
structure, review the program’s learning outcomes, evaluate their indicators of
program success, and evaluate program goals and effectiveness.
APRC
shall make recommendations for action, and
propose the resources needed to accomplish program goals.


Charge:

The APRC shall perform four major functions:


a. Review of Handbook: At
the beginning of each review cycle, APRC will review the handbook prepared by
the Office of the Associate Vice President for Academic Planning and Educational
Effectiveness (AVP-APEE).


b. Consultation: At the
start of the process for a given College, representatives from the
instructional units, the College, the Office of Academic Planning and
Educational Effectiveness, and the APRC will meet to discuss the content and
process of the review. One or more members of APRC shall meet with
schools/departments which are preparing self-studies to explain the purpose of
the review process and to answer questions. APRC also shall monitor the
academic program review process to ensure that information and assistance are
available as needed.


c. Review and Evaluation:
The Office of Academic Affairs shall forward to APRC copies of each program’s
self-study, the external review, and the dean's and program's responses to the
external review. In order to provide a University-wide faculty perspective and
to assist in University planning, the APRC will analyze each unit's complete
program review file.

APRC shall meet with
program faculty, the College Dean, and the Vice President for Academic Affairs’
staff to clarify all recommendations made and all responses to those
recommendations. APRC will also accept additional data and recommendations from
the Dean and/or unit at this time. The Committee will then proceed to evaluate
all recommendations made in the self-study, external review and dean's and
program's responses to the external review, and develop a summary report of
accepted recommendations. The department/program will respond to the APRC
summary report by developing an action plan on how to implement the
recommendations.


d. Recommendation: Based
upon the documents, interviews, and accepted implementation plan, and in
consultation with program, College, and Academic Affairs representatives, APRC,
with the assistance of the AVP-APEE, will then develop a concluding action
memorandum. This memorandum will specify any actions the unit, program, and/or
College is advised to consider or is required to carry out, together with
timelines for implementation and consequences resulting from failure to act
appropriately.
The memorandum
will be signed by the department chair, college dean, chair of APRC, and the
Provost or designee. Dissent by any party to the recommendations shall be
put in writing and attached to the memorandum.
The memorandum will be kept on file in the Office
of Academic Planning and Educational Effectiveness and in the Academic Senate
and will be in effect until the completion of the current review cycle. The memorandum
will be used by the AVP-APEE to monitor the effectiveness of program change and
adherence to the concluding action memorandum. The memorandum will also be used
at the beginning of the next cycle to assess the degree to which actions that
had been recommended or required in the previous cycle have been undertaken.


Oversight of the APRC
is primarily the responsibility of the Academic Senate.
The APRC shall send a summary report of the
committee's recommendations to the Vice President for Academic Affairs, the
program faculty, the college dean and the Academic Senate. APRC shall send any
policy recommendations and an annual report to the Academic Senate. APRC shall
make periodic status reports to the Academic Senate. APRC also may transmit
reports and recommendations to other units as appropriate.


Membership:

· Eight Representatives, one from each college.

· The AVP for APEE is an ex-officio voting member.

· The Dean of the Graduate Division is an ex-officio
non-voting member.

· The Program Review Coordinator is an ex-officio
non-voting member.

· The Assessment Coordinator is an ex-officio
non-voting member.

· Each member of the Academic Program Review
Committee serves a term of three years. Members may succeed themselves in
office, with the exception that no one may serve for more than six consecutive
years.

· The Chair of the APRC shall be elected from among
the members of the committee.

· The Chair shall receive one course release for two
semesters, and the remaining members shall receive one course release for one
semester.

· Staff support for APRC shall be provided by the
Office of Academic Planning and Educational Effectiveness.


***Revisions Unanimously
Approved by the Academic Senate at its meeting on December 12, 2006***
*