Board of Appeals & Review - CURRENT

Reference Number: S16-121
Senate Approval Date: Tuesday, March 08, 2016
Presidential Approval Date: 
Friday, March 11, 2016
Archival Information: 

 

Abstract

In administering regulations and policies, the University recognizes that it must at times take into consideration the special needs of the individual student. The Board of Appeals and Review (BoAR) is delegated the responsibility for ruling on requests for special consideration.  This policy outlines BoAR’s charge and membership

 

Key Words:

BOARD OF APPEALS & REVIEW, BoAR, COMMITTEE CHARGE, COMMITTEE MEMBERSHIP, SENATE SUBCOMMITTEE

 

Author/Source:

Board of Appeals & Review, Student Affairs Committee

 

Responsible Unit:

Board of Appeals & Review, Registrar’s Office

 

History:

S16-121: Version 3, Approved 3/8/2016

Revisions:

  • The pronoun referring to the Presidential role was revised to be gender neutral (section II)

S10-121: Version 2, Approved 5/10/2010, Superceded 3/8/2016

Revisions:

  • Additional language was added to protect student confidentiality
  • A student affairs professional staff member was added to the BoAR membership
  • Minor revisions to update and clarify language
  • A rational explaining the revisions was added

S84-121: Version 1, Approved 5/22/1984, Superceded 5/10/2010

(original)


 

Table of Contents

 

I. Rational

II. Charge

III. Membership

IV. Quorum

V. Chair

VI. Confidentiality

VII. Requests for Exception to Academic Policies Subject to BoAR Review

            A. Appeals of Direct Action

            B. Appeals for Exception to University Graduation Policies

            C. Requests for Exceptions not Subject to BoAR Review

VIII. Meetings

IX. Rights of Consultation

X. Reports

 

Policy

 

I. Rational

The charge of the Board of Appeals and Review (BOAR) was last reviewed and approved by the Academic Senate in May, 1984. As part of the Senate’s “sunset policy review” procedures, the Student Affairs Committee reviewed the charge, in consultation with the Chair and members of BOAR.

The original charge included that two students be included as members of BOAR. This is consistent with the values of the Academic Senate and the SAC regarding the importance of student participation in shared governance. Executive Order 1037, regarding Grade Appeal policy and procedures, also requires the inclusion of student members in campus committees addressing grade appeals. However, the BOAR charge did not explicitly address the protection of student appellants’ confidentiality when their academic records are subject to review by student members of BOAR. In consultation with University Counsel, SAC has added additional language requiring that forms and materials be redacted prior to full BOAR review.

SAC also recommends the addition of a Student Affairs professional staff member to the membership of BOAR, to provide additional perspective from the “front lines” of student services.

Finally, SAC has suggested minor text and formatting revisions to correct outdated language and increase clarity.

II. Charge

All students at San Francisco State University, as they work toward their educational objectives, are expected to adhere to a number of regulations and policies that have been established by the State Legislature, the Board of Trustees of the California State Universities and Colleges, and San Francisco State University.

In administering these regulations and policies, the University recognizes that it must at times take into consideration the special needs of the individual student. The President, by virtue of their authority and responsibility for the administration of the educational program in the University, has delegated to the Board of Appeals and Review the responsibility for ruling on requests for special consideration. This Board, in addition to acting on student requests for special consideration, also evaluates policies and regulations and, when appropriate, recommends to the appropriate body reconsideration of policies and recommends modifications in interpretation and application of policies.

III. Membership

Dean of Graduate Studies (or designee)

Dean of Undergraduate Studies (or designee)

Four faculty members (appointed by the Academic Senate to serve staggered two-year terms). No more than one may be appointed from any one College. At least one must represent a department with a graduate program.

Director of Undergraduate Admissions (or designee)

Director of the Undergraduate Advising Center (or designee)

One professional staff member designated by the Vice President for Student Affairs/Dean of Students

University Registrar or designee (non-voting, to serve as secretary and record-keeper)

Two students (selected by the Associated Students)

IV. Quorum

A quorum is defined more than 50% of voting members present at the scheduled BOAR meeting.

V. Chair

BOAR shall select its own chair.

VI. Confidentiality

The BOAR appeal forms and face sheet shall include a consent form that informs the appellant of his or her FERPA rights, describes the membership of BOAR, and requires the appellant to explicitly agree or refuse to have BOAR’s student members involved in reviewing his or her appeal.

VII. Requests for Exception to Academic Policies Subject to BoAR Review

            A. Appeals of Direct Action

            The Board hears appeals on the following direct actions:

            1. Withdrawal from an individual course that has been previously denied at College Dean’s level;

            2. Withdrawal from all courses in a semester;

            3 Withdrawal from the University occurring within the last three weeks of the semester or retroactively for reasons other than "verified cases of accident or serious illness";

            4. Administrative withdrawal for academic reasons (e.g. upon repeat of same course within one year);

            5. Changes to/or from Auditor status after the deadline when denied at the College Dean’s level.

            6. Individual student requests for special consideration related to academic policy.

            B. Appeals for Exception to University Graduation Policies

            The Board hears appeals on exceptions to University Graduation Policies, including the following:

            1. Only 30% of a student’s courses may be graded "Credit;"

            2. Only 60 units may be in one discipline (major) for an undergraduate degree;

            3. Course equivalencies for graduation requirements that do not fall into normal guidelines (except BOAR cannot act on cases involving acceptance of community college    work as upper division credit, which is prohibited by Title 5);

            4. There must be 45 graded SFSU units to qualify for undergraduate graduation with honors;

            5. Retroactive award of a degree for a student who has missed the original filing deadlines and, rather than accepting the next available degree date, has petitioned for the degree retroactively (Requests falling within one year of the   date of graduation have customarily been acted on by the Registrar);

            6. Acceptance of credit completed prior to the award of the Bachelor’s degree as graduate credit (beyond that allowed by University criteria of having been completed the last semester of undergraduate study and not in excess of 12 units).

            C. Requests for Exceptions not Subject to BoAR Review

            The Board does not review the following requests for exceptions:

            1. Stipulated requirements of Title 5, or other State laws or regulations;

            2. Grade changes subsequent to the award of a degree;

            3. Any change of grade within the appropriate grading policy involving a reevaluation of work (authority for which has been delegated to each College Grade Appeal Committee as established by the College Dean);

            4. Course equivalencies involving an evaluation of course content in terms of its applicability to major program requirements;

            5. Change in major program requirements;

            6. Variations in G.E. requirements that have been denied by the Dean of Undergraduate Studies.

VIII. Meetings

BOAR normally meets monthly during the academic year.

IX. Rights of Consultation

BOAR members may, in individual appeal cases where additional clarification is needed, solicit consultation with appropriate deans, directors, faculty or students.

When a student files a petition, a copy should be sent to all participants in the original action.

X. Reports

BOAR shall report through the Academic Senate to the President.

Signed Memo: